Give finance, revenue operations, and project accounting teams a unified playbook for collecting cash, settling vendor balances, and reporting with confidence. Start with the sections below to keep capital moving.
Cash Flow Controls
Protect working capital with disciplined intake, approvals, and payout sequencing.
Centralize intake
Standardize how invoices, pay applications, and retainage releases enter your review queues.
Require contractors to submit structured line items tied to cost codes.
Auto-reject invoices without matching purchase orders or change order references.
Enable duplicate detection to flag reused invoice numbers or attachment hashes.
Build dependable approvals
Route finance, project, and compliance reviews in parallel so payouts never bottleneck.
Set dollar thresholds that add CFO or controller checkpoints when exceeded.
Use variance explanations on every line so approvers understand context fast.
Track SLA timers so overdue approvals escalate with full transaction history.
Release funds intelligently
Coordinate cash disbursements against cash-on-hand forecasts and contract milestones.
Integrate bank feeds or treasury platforms to confirm balances before payouts trigger.
Batch supplier payments by due date to reduce fees and maximize float.
Sync ledger entries to ERP once payments clear to keep receivables current.
Revenue Operations
Keep invoices accurate, predictable, and audit-ready from quote through closeout.
Align with sales handoff
Push accepted quotes directly into billing so scope, pricing, and discounts never drift.
Map quote metadata to billing schedules the moment deals are marked won.
Require finance sign-off on non-standard payment terms or deposit structures.
Track upfront retainers separately to match revenue recognition rules.
Mirror project progress
Invoice earned value as the field completes work so revenue pacing stays tight.
Link schedule milestones to invoice templates so billings tie to measurable outcomes.
Auto-include supporting photos, approvals, and timesheets for faster client acceptance.
Highlight holdbacks and warranty reserves so downstream finance knows what remains open.
Reconcile faster
Close accounting periods with a single source of truth for WIP, AR aging, and collections.
Generate month-end work-in-progress reports that match ERP journals.
Surface overdue balances with reason codes for collections follow-up.
Provide auditors exportable trails showing who approved each revenue event.
Dispute Handling
Resolve billing conflicts quickly while preserving client trust and profitability.
Standardize intake
Capture every dispute with context so finance, project, and legal teams act in sync.
Provide clients with guided forms that collect documents, photos, and requested outcomes.
Tag disputes by root cause (scope, quality, pricing) for trend analysis.
Assign internal owners immediately with SLA-based follow-up reminders.
Investigate transparently
Share evidence internally and externally so resolutions land faster and with fewer write-offs.
Compare disputed items against approved change orders or signed completion reports.
Invite project managers and field supervisors into the dispute timeline for rapid clarification.
Log interim decisions and next steps so stakeholders stay aligned.
Close and learn
Apply lessons to contracts, templates, and training so disputes keep trending down.
Record reason codes and resolution outcomes to feed quarterly business reviews.
Adjust playbooks when disputes repeat around the same scope or region.
Notify finance when partial credits or payment plan adjustments are approved.
